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PRIVACY POLICY & Terms and Conditions for attendance of the UK Oncology Forum for UK cancer healthcare professionals.

Last Updated November 2019. This Privacy Policy and terms and conditions are effective immediately for Users after that date.

UK Oncology Forum (“we,” “us,”) respect your privacy and are committed to protecting it through our compliance with this Privacy Policy. This policy describes:

• the types of information that we may collect from you when you access or use our Website – https://oncology-forum.co.uk/ and other online services (collectively, our “Services”); and
• our practices for collecting, using, maintaining, protecting and disclosing that information.

This policy applies only to information we collect through our Services and in the electronic communications sent through or in connection with our Services.

DEFINITIONS

User
“User” or “you” or “your” refers to you, as a user of the Services. A user is someone who accesses or uses the Services for the purpose of sharing, displaying, hosting, publishing, transacting, uploading information or viewing pictures and includes other persons jointly participating in using the Services.

User Account
“User Account” is a separate part of the Website, containing User information required by UK Oncology Forum during registration.

Content
“Content” will include (but is not limited to) images, photos, audio, video, location data, ‘nearby places’, and all other forms of information or data.

UK Oncology Forum strives to offer its visitors and Users the many advantages of Internet technology and to provide an interactive and personalized experience. For these purposes, we, from UK Oncology Forum, may use personally identifiable information – like your name, e-mail address, address, telephone number, etc., which are subject to the terms of this Privacy Policy. We, and we suppose you too, do not tolerate spam. We will therefore never sell, barter, or rent your email address to any unauthorized third parties.

1. WHAT INFORMATION DO WE COLLECT FROM OUR USERS?

UK Oncology Forum may collect and use information of and regarding its Users. We collect only data which is essential to our operations and enables us to provide you with better user experience.

The information, through which the person may be identified, may include data, which the User voluntarily enters, uses or provides when using the Services of the UK Oncology Forum  Website , or submits when creating a User Account. UK Oncology Forum collects and uses the information for the purposes, outlined in this Privacy Policy, as well as to offer new services to the User or to familiarise him with new functionalities on the Website.

We may also use certain performance tracking tools, such as Google Analytics. Through the use of Google Analytics, we gather information regarding your behaviour and preferences when using our online platform.

We collect two types of information from and about our Users, including information:
• by which you may be personally identified; and/or
• about your internet connection, the equipment you use to access our Services and your usage details (i.e. your Internet Service Provider).

The information we collect on or through our Services may include:

i. User Account information: Personal information, such as your full name and other information you may provide with your account, such as your address and phone number, that may be displayed as a part of your User Account;

We collect this information in order to verify your identity and provide you with an individualised experience of our Services.

ii. Contact Information: Your contact information, such as email address and other ways of communication.

We collect this information in order to provide you with access to certain features of our Services and to inform you about relevant information concerning your use of our Services.

iii. Preferences: Your preferences and settings such as time zone and language;

We collect this information in order to enhance your user experience.

iv. Your Content: Information you provide through our Services. You also may provide information (likes, ratings, reviews, images, photos, comments, etc.) to be published or displayed on publicly accessible areas of the Services.

We collect this information in order to keep track of the user generated content and examine whether it complies with our content standards.
v. Searches and other activities: The search terms you have looked up and results you selected;

We collect this information in order to improve your user experience and provide you with more relevant content and Services.

vi. Browsing information: How long you used our Services, which features you used, etc.;

We collect this information in order to analyse the behaviour of our users and improve our Services.

vii. Communications: Between you and UK Oncology Forum support staff regarding the Services.

We collect this information in order to monitor the quality of our support staff and your communications with us.

viii. Transactional information: If you make payments or purchases through our Services, we may collect and store information about you to process your requests and automatically complete forms for future transactions;

We collect this information in order to enhance your buying experience.

ix. Location Data: We may collect information about your location if you have instructed your mobile device or computer to send such information via the privacy settings on that mobile device or computer. We may use the location data collected to enhance your use of the Services by providing you with relevant content and contextual advertising

2. HOW WE GATHER INFORMATION FROM USERS?

How we collect and store information depends on the pages you are visiting, the activities in which you elect to participate and the services provided. For example, you may be asked to provide information when you register for access to certain portions of our Website, create a User account, request certain features, such as e-mail newsletters or when you make a payment. Like most Websites, UK Oncology Forum also collects information automatically and through the use of electronic tools that may be transparent to our visitors and Users. For example, we may log the name of your Internet Service Provider.

3. WHAT WE DO WITH THE INFORMATION WE COLLECT?

Like other Websites, we collect information to enhance your visit and deliver more individualised content. We respect your privacy and do not share your information with anyone, except in cases when that proves necessary.

We will retain the information we collect from you for a period of maximum of 5 /five/ years, or less if it is no longer necessary for the provision of the UK Oncology Forum services to you. After the expiry of this period we undertake to delete any information we have collected from you.

Aggregate information and information that does not personally identify you, may be used in many ways. For example, UK Oncology Forum may combine information about your usage patterns on the Website with similar information obtained from other users to help enhance our site and Services (e.g., to learn which pages are visited the most or what features Users find the most attractive). This information does not include any information about you and does not allow anyone to identify you individually. We may use personally identifiable information, collected on the Website, to communicate with you about your registration and customisation preferences; our Terms of Service and Privacy Policy; services and products offered by or through the Website; and other topics we think you might find of interest. Personally identifiable information collected by UK Oncology Forum may also be used for other purposes, including but not limited to Website administration, troubleshooting, processing of e-commerce transactions and other communications with you.

We strive to always protect your personal payment information. We accept payments with all major credit and debit card providers, such as VISA, Mastercard and others. All payment card transactions made through our payment gateway are processed using a secure online payment gateway (Secure Socket Layer (SSL) technology) that encrypts your card details in a secure hosting environment. We do not hold your payment card details on the UK Oncology Forum  server.

We may use personal information we collect from you, such as age, gender, interests, activities etc. in order to better understand your behaviour and provide you with the most relevant content and advertisements. We use this information to serve you with more relevant advertisements, a process also known as Remarketing.

For example, you may see certain advertisements on this website or other websites due to the fact that we contract with Google and other similar third parties, to target our advertisements based on the information we or they have collected, including but not limited through automated means, such as cookies.

You may opt out of the automated collection of information by changing your preferences at http://www.google.com/settings/ads.

4. DISCLOSURE

UK Oncology Forum won’t transfer information about you to third parties for the purpose of providing or facilitating third-party advertising to you. We won’t sell information about you. We may share your account information with third parties in some circumstances, including: (1) with your consent; (2) to a service provider or partner who meets our data protection standards; (3) when we have a good faith belief it is required by law, such as pursuant to a subpoena or other legal process; (4) when we have a good faith belief that doing so will help prevent imminent harm to someone. If we are going to share your information in response to legal process, we’ll give you notice so you can challenge it (for example by seeking court intervention), unless we’re prohibited by law or believe doing so may endanger others. We will object to requests for information about users of our services that we believe are improper. Certain third parties who provide technical support for the operation of our Website – our Web hosting service for example – may have access to such information (please see clause 17)

5. RIGHT OF CONSENT WITHDRAWAL

You may withdraw your consent for collecting your personal information at any time. To do so, please contact us at sharon@athenameetings.com.

6. CHANGE OR REVIEW OF INFORMATION

If you would like to review, change or delete personal data we have collected from you or you had submitted or permanently delete your account, please contact us.
For more information regarding the termination or deletion of your information, please refer to Section 8: Termination of this Privacy Policy.

7. ACCESSING & CORRECTING YOUR PERSONAL INFORMATION

We take reasonable steps to accurately record the personal information that you provide to us, as well as any subsequent updates.

We encourage you to review, update, and correct the personal information that we maintain about you. You may request that we delete personal data about you that is inaccurate, incomplete, irrelevant for legitimate purposes, or is being processed in a way which infringes any applicable legal requirements.

8.SECURITY: HOW WE PROTECT YOUR INFORMATION?

We have implemented appropriate measures in the form of various technical, physical and other means, including, but not limited to measures regarding the security of our electronic systems and databases. These means aim at improving the integrity and security of the personal information that we collect and maintain. However, please be advised that even the best security measures cannot guarantee the full elimination of all risks. If we learn of any violation, breach or danger to our security systems breach, then we will attempt to notify you electronically so that timely and appropriate protective steps can be taken. Apart from informing you via e-mail, we may post a notice through the Website if a security breach occurs.

Your personal data safety is of utmost importance to us. We review and strive to improve our security measures on a regular basis.

If we detect a breach of our security measures, which has the potential of harming you as individual we will notify you without undue delay.

9. CONTROLLING YOUR PERSONAL DATA

Other Users may be able to identify you, or associate you with your account, if you include your personal information in any content you post or make publicly available.

For more information on how you can control your data shared with us, please see section 4, 5 and 6 of the present agreement.

If you have any questions regarding the ways you can control your personal data, please contact us at sharon@athenameetings.com.

10. TERMINATION

As mentioned, you may at any time review or change the personal information we maintain about you by contacting UK Oncology Forum. Upon your request, we will delete your contact information and personal data from our active databases.
This Privacy Policy is effective until terminated by either party. If you no longer agree to be bound by this Privacy Policy, you must cease the use of the UK Oncology Forum Website. If you are dissatisfied with UK Oncology Forum, its content, or any of these terms, conditions, and policies, your sole legal remedy is to discontinue using the Website. UK Oncology Forum reserves the right to terminate or suspend your access to and use of the Website, or parts of them, without notice, if we believe, in our sole discretion that such use is in violation of any applicable law, or harmful to our interests or the interests of another person or entity, or where UK Oncology Forum has reasons to believe that their use is in violation of this Privacy Policy or the Terms of Use.

11. CHILDREN’S PRIVACY

UK Oncology Forum does not knowingly collect personal information from children

12. CHANGES TO THIS POLICY

UK Oncology Forum reserves the rights to change this Privacy Policy at any time. Please check this page periodically for changes. Your use of the services after any such amendment or change in the Privacy Policy shall be deemed as your express acceptance to such amended/changed Privacy Policy and an assent to be bound by such changed/amended Privacy Policy. Information collected prior to the time any change is posted will be used according to the rules and laws that applied at the time the information was collected.

13. GOVERNING LAW

This Privacy Policy and the use of the Website are governed by the laws of United Kingdom. The parties undertake to first try to resolve the dispute with by negotiation. If the parties fail to reach an amicable resolution through negotiation, UK Oncology Forum agrees to submit the dispute to the competent Court of United Kingdom.

14. COPYRIGHTS

The copyrights of our Website are the property of UK Oncology Forum.

Texts, graphics, photographs, animations, videos and clips, visible on the Website are the object of copyright and are part of the intellectual property of UK Oncology Forum. Those may not be reproduced, used, presented or represented without an explicit written permission by UK Oncology Forum. Any distribution of files, obtained by the Users under the Terms and Conditions of the Website, or of parts of such files, constitutes a violation of the relevant intellectual property protection laws and is prosecuted by the law.

Nothing contained on this Website may be interpreted as granting a license or right of use as a trademark without the prior explicit written consent of UK Oncology Forum.

15. MISCELLANEOUS

UK Oncology Forum is controlled, operated and administered entirely within United Kingdom.

If you are accessing the UK Oncology Forum Website from another jurisdiction, please be advised that you are transferring your personal information to UK Oncology Forum in United Kingdom and, by using the Website, you consent to that transfer and to abide by the applicable laws concerning your use of the Website and your agreements with us.

This statement and the policies outlined in this Privacy Policy are not intended to and do not create any contractual or other legal rights in or on behalf of any third party.
UK Oncology Forum may provide a translation of the English version of the Privacy Policy into other languages. You understand and agree that any translation of the Privacy Policy into other languages is only for your convenience and that the English version shall govern your rights and responsibilities. In case there are any inconsistencies between the English version of the Privacy Policy and its translated versions, the English version of the Terms shall prevail.

16. CONTACT

If you believe UK Oncology Forum does not adhere to this Privacy Policy, in order to address a question, to resolve a complaint regarding the Website or the UK Oncology Forum Services, or to receive further information regarding the Services, please contact UK Oncology Forum via email at sharon@athenameetings.com.

17. Email updates from Athena Meetings & Events

As part of the UK Oncology Forum terms and conditions, The Oncology Forum Faculty (via the secretariat Athena Meetings & Events) reserve the right to email you directly (via the email address that you have provided to us), with regular updates about the meeting,information on the KLIK on-site app and badge system, confirmation of all conference details, updates about all “Fringe Meetings” including the Cancer Collaboration groups and our sponsors symposia and round-table discussion groups.

18. Future Meetings (Athena Meetings & Events)

Please contact Lisa Young from Athena Meetings Events directly (Lisa@athenameetings.com) if you do NOT want to be notified of future meetings that Athena is involved in organising.

19. Future Oncology Forum Meetings

You will automatically be placed on the invitation list for 2020 unless you notify us to remove you from the invitation data-base

20. Internal stake-holder data information

We (the Oncology Forum Faculty) reserve the right to provide delegate names and job title details to the clinical session chairs and industry sponsors. NO personal details such as mobile numbers, email addresses and next of kin etc will be provided to any outside organisations, commercial parties including 2020 sponsors, The Cancer Collaboration groups, patient groups or charities.

21. CME Accreditation & Attendance

CME accreditation will only be awarded to attendees that have attended all sessions of the UK Oncology Forum. The Faculty reserve the right to refuse accreditation certificates.

ONLY cancer healthcare professionals have access to the clinical streams and the main Exhibition area. The invitation to the UK Oncology Forum does not include or extend to any spouses, family members, associates etc and is for sole use only.

All healthcare professionals that attend any of the Fringe Meetings, must attend Day One of the Oncology Forum.

22. Anti-Bribery & Corruption

Payments or benefits to government officials and others, which could include health professionals, are heavily regulated by UK law and the Bribery Act (which came into force in 2010). These laws prohibit companies from corruptly paying or offering to pay, directly or indirectly, money or anything of value to obtain or retain business. Companies have to keep detailed records that accurately reflect their business transactions and have to show effective internal controls in compliance with these laws.

Sponsorship funds from out sponsors need to show that the benefit does not and is not intended to influence the use of any products.

NO SPONSORS OF THE 2020 UK ONCOLOGY FORUM have had any input to the 2020 UK Oncology Forum programme, speaker choices or subjects. The programme has been wholly designed by the Faculty and clinical stream chairs.

23. Transfers of Value & Transparency

Our sponsors are required, by the Association of the British Pharmaceutical Industry (ABPI) Code of Practice, to document and publicly disclose certain transfers of value made to health professionals and healthcare organisations. These include direct or indirect transfers of value, whether in cash, in kind or otherwise, made, whether for promotional purposes or otherwise, in connection with the development or sale of medicines. For healthcare professionals transfers of value include fees for services provided and related expenses, and registration fees, travel and accommodation. None of the speakers, chairs or faculty have been paid their expertise and input for the 2020 UK Oncology Forum.

The Faculty is wholly supportive of the ABPI disclosure initiative. The 2020 UK Oncology Forum will run to the ABPI code of conduct.

All financial data will be stored for 60 days post the close of the meeting.